ASSOCIATION SECRETARY
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Definitions
1. in early days there was an HCO Secretary in charge of the functions of the first three divisions (Executive, HCO, Dissemination) and an Association Secretary in charge of the functions of the last four divisions. The org board evolved further and the HCO Executive Secretary became the person in charge of the functions of the first three divisions and the Organization Executive Secretary the last four. In the Sea Org these titles became Supercargo and Chief Officer but the functions were similar. (HCO PL 9 May 74)
2. Organization Secretaries (US and Saint Hill) or Association Secretaries (Commonwealth and South Africa). (HCO PL 5 Mar 65 II)
3. the Association Secretary runs the Central Organization. He is usually assisted by a secretary who expedites his communications, writes his letters and gets in his reports for the OIC and keeps it. (HCO PL 20 Dec 62)
4. proper operation, willing performance of duty of its executives and personnel, its ample financial solvency and general high effectiveness of the technical and administrative functions of the Central Organization are all the responsibility of the Association Secretary. (HCO PL 20 Dec 62)
5. the Association Secretary is looked upon to keep the organization in existence and functioning at a high level. HCO helps but the final responsibility of keeping an organization going is the Association Secretary's. (HCO PL 14 Feb 61, The Pattern of a Central Organization)
6. the Association Secretary or Organization Secretary has full authority over his or her organization and personnel. It is his or her task to cope when policy does not exist, to hold the form of the organization, to keep it busy and prosperous and its morale high. (HCO PL 31 Jan 61, Spheres of Influence)
7. procures persons, puts them bodily on post, puts the person's hands on the equipment or MEST of the job, handles pay, supervises the actual conduct of the work (gets the work done), sees that the proper hours are kept, etc., and changes, transfers, or dismisses the personnel. (HCO PL 27 Feb 59)
8. purpose: to execute policies and orders. To coordinate organizational activities. To care for legal and public concerns of the organization. (HCO London 9 Jan 58)