PERSONNEL FILES

A · B · C · D · E · F · G · H · I · J · K · L · M · N · O · P · Q · R · S · T · U · V · W · X · Y · Z

Definitions

1. these consist of a Me by division and department with the personnel in separate folders filed alphabetically in their department. Nothing is filed nebulously by division, department or section only but by a person's name in that portion. Example: a report concerning the "Organization Division" is filed in the folder of the actual name of the Org Sec. A report concerning the "Department of Tech Services" is filed under the actual name of the Director of Tech Services. The Personnel Officer puts a separate copy of any SEC ED, Admin Letter or Ethics Order into the folder of every person it mentions. Copies of all contracts, agreements or legal papers connected with the person are filed in the org personnel files. The originals are kept in Val Docs. The org personnel file is used for purposes of promotion and any needful reorganization and so should contain anything that throws light on the efficiency, inefficiency or character of personnel. The org personnel file is consulted by ethics to determine whether or not a personnel's statistics are up or down. (HCO PL 4 Sept 65)

2. these files contain basic data and all relevant information on each individual which is sometimes of a confidential nature as well. (FSO 61 I)

3. all conditions assigned by Base and Flag Orders are to be plainly noted on a card in the person's file. A commendation wipes out previous condition cards but the file is never destroyed. The file is divided into three categories, past personnel, current personnel, future or aspirant personnel. These are separate files. A file folder exists for each name. Into it is also placed appointments, copies of certs and awards as issued by the Sea Org. (FO 160)

4. there should be two sections in the personnel files: (1) present employees, (2) past employees. Keep a Me folder for each person employed by the org. Folder to contain date employment started, date of birth, permanent address, local address, next of kin, qualifications, name of post or posts held and dates held, date employment ceased and any other pertinent data, plus test copies. (HCOB 27 Jan 58)