PURCHASE ORDER

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Definitions

1. an actual and valid purchase order is on Decp pink paper and because of this is called a red purchase order. Only an actual (red) purchase order exactly priced and signed before purchase authorizes purchase and no purchase or commitment to expense may occur without one. A red purchase order has the exact cost of an item and any specifications (size, color, quantity) required to purchase. It is not another estimate or an estimated purchase order recopied on a red purchase order form. It is exactly costed. (BPL 4 Nov 70R)

2. this form must give the person or firm from which the purchase is to be made. It must give the item, quality, description and actual cost. When bills are presented for payment each and every item on every bill must be covered by a purchase order. If it is not then the purchase shall be considered unlawful and may have to be paid for by the staff member who placed the order without authority. No check will be signed unless the bill it is paying and all purchase orders appertaining thereto accompany the check. (HCO PL 20 Jun 61)