DATA FILES

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Definitions

1. the purpose of Data Bureau files is to furnish the reports for any org for any given month in one folder. This requires an exact and kept up filing system. The data files are to be broken down by (1) continent (2) org (3) month. All files for orgs of a particular continent are to be in cabinets adjoining each other. One files the orgs of a continent in alphabetical order. Each file drawer is clearly labeled by continent, then org (i.e. Europe: Orebro). A folder exists for each month's reports whether it has sent any or not. It is a folder not unlike a pc folder. It is tabbed "org name, month, year" (i.e. Orebro February 1972). Inside the front cover is the checklist of items in it. (FO 3170)

2. every org in the world has a file for each month in the data files. As the data pours in from that org-telexes, staff reports, MO reports, finance reports, surveys, personnel records, observations, any and all data it goes bang at once into that org's file for the month. All in a folder for that org for that month. And there's that org, not only current, but for each month exactly for years back. As fast as they've been filed they are worked. In other words, read and acknowledged. Queries are handled. (FBDL 192R)